A GREAT VA WITHOUT SYSTEMS STILL FAILS.

We help agents and team leaders hire, onboard, manage, and retain high-performing virtual assistants using the same systems Adam Cothes uses to run a $50M–$70M real estate business with just 3 VAs.

Get 10+ hours back per week
Hire better without guessing
Reduce training fatigue
Build repeatable systems
Track VA accountability every month
Create a business that does not depend on you for every task

THE REAL PROBLEM

Hiring a VA Should Save You Time. For Most Owners, It Creates More Work.

If you have ever hired overseas help and felt like you became the trainer, manager, troubleshooter, and accountability department, you are not alone.

You Waste Time Hiring

You review resumes, run interviews, test candidates, check communication skills, and still wonder if you picked the right person.

You Have No Accountability

You are not always sure what was worked on, how long it took, or whether the hours match the output.

You Train From Scratch

Even when the VA is talented, they still need structure, expectations, workflows, and clear instructions before they can actually help.

The VA Depends on You

Instead of freeing you up, they keep asking what to do next because your business does not have documented systems.

You Stay the Bottleneck

The admin gets delegated, but the decisions, approvals, training, and problem-solving still run through you.

The System Breaks When You Step Away

If your business depends on your memory, your instructions, and your constant follow-up, you do not have leverage yet.

The problem is not that VAs do not work.

The problem is that most owners hire a VA without the systems, onboarding, training, time tracking, and management structure required to make the VA successful.

BUILT BY AN OPERATOR, NOT AN AGENCY

White Glove Hiring Wasn’t Built in Theory.

It was built by Adam Cothes, a real estate operator who had to solve the same problem most agents and business owners are facing now:

How do you grow without becoming the bottleneck in your own business?

Adam produces around $50M per year in real estate, has sold over $375M, and runs a complex, multi-VA operation in a high-stakes environment.

The system behind White Glove Hiring came from years of building real leverage under real pressure.

OPERATOR PROOF

Proof Stat 1

$50M+

Annual real estate production

Proof Stat 2

$375M+

Career real estate sales

Proof Stat 3

Multi-VA Operation
Built and managed inside a real business

Proof Stat 4

10+ Years
Systems refined under real operating pressure

This is not a staffing theory. It is an operating system built from the field.

More Than a VA. More of Your Life Back.

The goal is not just to fill a seat. The goal is to remove work from your plate, create operational stability, and give you back the time your business has been taking from you.

10+ Hours a Week Back

Stop spending your best hours on admin, scheduling, follow-up, file management, and repeatable tasks that should not depend on you.

More Money in Your Pocket

When leverage is built correctly, your VA helps protect your time, increase capacity, and free you up for higher-value work.

More Time With Family

Less time buried in admin means more time being present with the people who actually matter.

Real Weekends Again

Stop using Saturday as your overflow day for the work you could not get to during the week.

Actual Vacations

Less time buried in admin means more time being present with the people who actually matter.

Less Stress at Home

A calmer business creates a calmer life. When the work is organized, the pressure does not follow you everywhere.

REAL ESTATE VA SUPPORT

What Can a Real Estate VA Help With?

A great VA does more than handle random admin. With the right systems, they can support your listings, transactions, database, marketing, client communication, and revenue-generating follow-up.

Listings & Transactions

Your VA can help keep listing prep, seller communication, transaction details, and closing coordination organized.

Listing launch checklists
Listing marketing coordination
Showing feedback collection
Weekly seller updates
Inspection scheduling
Disclosure tracking
Transaction timeline support
Document organization
Closing reminders
Client update messages

Admin & Operations

These are the recurring tasks that keep the business moving, but should not require your personal attention every day.

Calendar management
Email organization
Inbox triage
File organization
Travel booking
Vendor coordination
Task follow-up
Internal checklists
Operations manual updates
Daily admin support

CRM & Follow-Up

Most agents lose money in their database because no one owns the follow-up system. A VA can help keep the CRM clean, active, and organized.

Database cleanup
Lead tagging
Pipeline updates
Past client follow-up
Referral partner follow-up
Home value report prep
Birthday and anniversary reminders
Long-term nurture organization
Open house lead entry
CRM task management

Marketing & Revenue Leverage

Once the foundation is built, your VA can support the activities that create visibility, referrals, and repeat business.

Newsletter support
Social media scheduling
Event coordination
Referral marketing
Client gifting
Review requests
Direct mail support
Video upload coordination
Content calendar support
Listing promotion support

Not Every VA Does Everything.

The right role depends on your business, your systems, your workload, and the candidate’s strengths. White Glove Hiring helps you identify the best first seat, then build the structure around that role.

IMPLEMENTATION ROADMAP

A Structured Path From “I Need Help” to Real Operational Leverage

We do not just place a VA and leave you to figure out the rest. White Glove Hiring helps guide the setup, onboarding, systems, and execution plan so your VA has a clear path to become useful inside your business.

PHASE 01

Foundation Systems

Before a VA can be effective, the basic operating infrastructure needs to be clear. This phase helps organize the tools, access, communication, security, and tracking needed for the role to function.

Tech stack setup
Communication tools
Time tracking and access

PHASE 02

CRM Optimization

Your database is usually one of the biggest leverage points in the business. This phase helps clean up the CRM, organize contacts, improve tagging, and prepare follow-up systems.

Database cleanup
Lead and client tagging
Follow-up organization

PHASE 03

Admin Fundamentals

Once the foundation is in place, your VA can begin supporting the recurring admin tasks that keep the business moving every week.

Listing marketing
Seller updates
Feedback loops

PHASE 04

Admin Advanced

As the VA gains context, they can move into more advanced workflows that reduce owner involvement and create deeper operational support.

Transaction coordination
Inbox management
CRM integration

PHASE 05

Revenue Leverage

Once the operating base is stronger, the VA can help support the activities that create referrals, repeat business, client retention, and future opportunities.

Referral marketing
Home value reports
Events and scheduling

Ongoing: Operations Manual Development

As your VA works inside the business, they continuously help document workflows, checklists, tools, and preferences. Over time, your business becomes less dependent on memory, verbal instructions, and constant owner involvement.

PRICING TRANSPARENCY

Simple, Transparent Pricing Before You Book a Call

You should know what the program costs before you apply. White Glove Hiring charges a monthly program fee for hiring, onboarding, systems, support, and accountability. Your VA salary is paid separately based on the role, experience level, and agreed hourly rate.

Core Program

$900/month

Plus your VA’s salary

Included

Hiring support
Candidate filtering
Guided interviews
30, 60, and 90 day planningBullet List 5
Onboarding and training support
Monthly timeclock audits
Ongoing WGH support
Free VA replacement guarantee

Best for your first VA.

Each Additional VA

$350/month

Plus your VA’s salary

Included

Additional VA support
Role planning
Onboarding support
Systems alignment
Timeclock audit support
Ongoing accountability
Team structure support

Best once your first VA is working and you are ready to scale.

Monthly Cost Examples

These examples assume a full-time VA working 160 hours per month at $10/hour. Actual VA pay may vary depending on experience, role complexity, and skill level.

One Full-Time VA

VA salary: $1,600/month
WGH program fee: $900/month

Total

Estimated total: $2,500/month

Hourly Equivalent

Estimated all-in cost: $15.63/hour

Two Full-Time VAs

VA salaries: $3,200/month
WGH base program fee: $900/month
Additional VA fee: $350/month

Total

Estimated total: $4,450/month

Hourly Equivalent

Estimated all-in cost: $13.91/hour

Cheap Labor Is Not the Strategy.

The goal is not the lowest hourly rate. The goal is getting your time back profitably.

ACCOUNTABILITY SYSTEM

We Watch the Clock So You Do Not Have To

Remote help only works when there is visibility. White Glove Hiring helps monitor timeclock activity so you are not blindly paying for hours without knowing what is happening.

One of the biggest risks with remote support is uncertainty.

Did the VA work the hours?
Were they on task?
Is the output matching the time logged?
Are small issues starting to show up before they become bigger problems?

White Glove Hiring adds an accountability layer so you do not have to personally inspect every timesheet or screenshot yourself.

You get oversight without becoming the full-time manager.

Monthly Timeclock Audit

A simple accountability layer designed to reduce risk and protect your investment.

Time Log Review
We review time logs so you have better visibility into the hours being reported.
Activity Verification
We help identify whether work patterns appear aligned with the tasks and expectations of the role.
Unusual Activity Flags
You stay informed without having to personally manage every screenshot, minute, or timesheet.
Client Oversight Support
You stay informed without having to personally manage every screenshot, minute, or timesheet.